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Log in to DCI
Click Home on the main menu
Click Vendors on the submenu
Type and select the vendor’s name in the filter and click Search
Click on the vendor row to open the Vendor Details page
Click Actions
Select New Vendor Payment Entry from the drop-down menu
Complete the Add New Vendor Payment Entry form wizard
Entry Type (required): Defaults to Vendor Payment
Account Type (required): Hourly or Vendor depending on the service code
Client (required): Type the client name and select it from the drop-down
Please note: Only clients who have an active service account with the vendor display
Service Code (required): Select the appropriate service code from the drop-down. If unsure, search by Authorization Number.
Authorization Number (optional): Type and select the associated authorization number for this vendor payment entry. If the service code is unknown, selecting the authorization number completes the Service Code field.
This field maps to the Authorization ID Reference field on the Authorization.
If no results display, a matching authorization has not been found.
Account Reference (required): Prefilled with data from the vendor service account
Dollar Amount (required): Enter the total amount for the invoice for all dates of service
Invoice Number (required): Enter the invoice number
Vendor Payment Reference Fields 1-5 (optional): Optionally add any additional information regarding the vendor payment
Date(s) of Service (required): This may be one date or multiple dates. Enter the date and the amount for that date then click the blue plus sign (+) to add more as needed.
Please note: The sum of the dates of service must match the dollar amount entered in the Dollar Amount field (see step 8f)
Notes (optional)
Invoice Attachment (required): Click the Choose Files button to select and upload the invoice. Attachment must be in PDF, JPG, or PNG format.
Click Save
Click Yes to confirm
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