Time Entry - Account Type Mileage (Drive button in Mobile App)
Description: In this topic, the user will learn about the mileage account type. The mileage account type is not associated with a service code, authorization, or client. It is used to track mileage (unit type) and is not billable. This account type is used when the employee is driving for work but not while clocked into an hourly shift. For example, the employee is reimbursed for the mileage traveled between clients or shifts, not including travel to the first shift/client or home from the last shift/client. The employee may or may not be reimbursed, depending on the "payable" setting on the employee service account. Punch entries can be entered in real-time in the mobile app by using the Drive button, historically in the mobile app using the Other Entries button (to enable historical entry feature, submit a DCI support ticket), or historically in the web portal using the mileage account type. An employee service account must be created to be available for the employee to create punch entries.
*Please note: When entering a real-time punch entry for mileage in the mobile app for multiple stops, click Start Drive and End Drive for each stop to ensure accurate mileage.
Role Required: Employee (base user)
Permission Required: N/A
Mobile App - Create Real-Time Mileage Entry (Drive button)
Open the DCI Mobile EVV app
Log in to personal profile
Click the blue Drive button on the Dashboard
Complete the Drive Account page
Drive Account - Auto-populates
Cost Center - Auto-populates
Vehicle Type: Choose Personal or Company Vehicle and click Ok
Click the blue Next button
Click Confirm to acknowledge the alert "Please select your Drive start location for accurate map route."
This feature is integrated with Google Maps. The current Google Map location will display.
Click Confirm to validate that the map location is correct
The starting location is marked on the map with a pinpoint labeled A
The mileage is now being recorded from the confirmed location
Click End when arrived at the destination
Click Confirm to acknowledge the alert "Are you sure you want to End Drive?"
Click Confirm to acknowledge the alert "Please select your Drive end location for accurate map route."
This feature is integrated with Google Maps. The Google Map location will display.
Click Confirm to validate that the map location is correct
The ending location is marked on the map with a pinpoint labeled B
The Drive entry will state "Your drive session was ended here. You have driven ___ miles in ___ minutes." It will display:
Estimated mileage (miles driven)
Estimated Travel Time (minutes)
Recaps Drive Account
Recaps Cost Center
Mobile App - Create Historical Mileage Entry
To enable this feature, submit a DCI Support ticket.
Open the DCI Mobile EVV app
Log in to personal profile
Click blue Other Entries button on the dashboard
Select Mileage from the Account Type dropdown
Click the Cost Center field
Select the cost center
Click the Month, Day, and Year fields to update the Service Date.
Click the Start Odometer Reading to enter the true starting odometer reading
Some programs allow the starting odometer to be 0
Click the End Odometer Reading to enter the true ending odometer reading
Some programs allow this to be the number of miles driven
The amount of miles driven displays in the Calculated No. of Miles field
Click the Add Notes for Punch field to enter notes (optional - based on organizational requirements)
Click Add Attachment to open the device camera and include an attachment (optional - based on organizational requirements)
Click the blue Save button
If the punch errors when attempting to save, the user may not have an account for that type of punch, or there may not be an active authorization for the client selected.
Mobile app historical entries require the client or authorized client representative to sign off on (approve) an entry/entries to verify service provided.
Web Portal - Create Historical Mileage Entry
Log in to the DCI web portal
Click the blue Add Entry button on the Dashboard
Complete the Add New Entry form wizard
Entry Type: Punch defaults
Employee Name: Auto-populates the name of the employee logged in
Account Type: Select Mileage from the drop-down list
Cost Center: Type and select cost center from list
Service Date: The date the driving took place. Please ensure that it is within the acceptable date range of the organization.
Starting Odometer Reading: Enter the starting odometer
Some programs allow the starting odometer to be 0
Ending Odometer Reading: Enter the ending odometer
Some programs allow this to be the number of miles driven
Calculated No. of Miles: The system will subtract the Ending Odometer Reading from the Starting Odometer Reading field to total the miles driven for the entry
Notes (optional): Enter notes per organizational requirements
Attachment (optional): Click the blue Add Attachment hyperlink to add an attachment
Click Save
Click Yes to confirm