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Reimbursements - Manage Entries - FI Mode Only

Reimbursements - Manage Entries - FI Mode Only

Owned by Stephanie Smith
Last updated: Jul 30, 2024
2 min read

Description: In this topic, the user will learn how to manage reimbursement entries by approving, rejecting, or editing. Reimbursement allows approved clients and employers the ability to submit payments, per a client’s authorization. An active employee service account for the employee/client combination is required in order to create a new reimbursement entry.

Role Required: Super User

Permission Required: Other Payment Admin

FI Mode Only

Approve, Reject, or Edit Pending Reimbursement Entries

  1. Log in to the DCI web portal

  2. Select Home from the main menu

  3. Select Pending Other Payments from the submenu

  4. Use the filters to specify search criteria and click Search

  5. Click A to approve the entry or click the red R to reject

    1. Click anywhere in the entry row to open the entry details page.

      1. Alternatively, click Actions and select Approve or Reject from the drop-down menu.

      2. Please note: Reimbursements may also be viewed from the entries table on the Client or Employee Details page.

  6. Click Yes to confirm

  7. To edit, click anywhere in the entry row to open the entry details page.

    1. Click Actions

    2. Select Edit Entry from the drop-down menu

    3. Complete edits as needed

  8. Click Save and Yes to confirm

Edit or Cancel Approved Reimbursement Entries

  1. Log in to the DCI web portal

  2. Select Home from the main menu

  3. Select Clients or Employees from the submenu

  4. Use filters to specify search criteria and click Search

  5. Click anywhere in the employee or client row to open the profile details page

  6. Use the search filters in the Entries table to find the desired Approved entry

  7. Click anywhere in the entry row to open the entry details page

  8. Click Actions

  9. Select Edit Entry or Cancel Entry

  10. If canceling, click Yes to confirm.

  11. If editing, complete edits as needed.

  12. Click Save and Yes to confirm

  13. The compensated entry and the new corrected entry are created. The entry/entries must be approved to cancel the original entry.

*Please note: Approved Reimbursement Entries are processed through Payroll and Billing batches just as punch entries are.

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