Pay Codes - Settings Module

Description: In this topic, the user will learn what the available pay codes are; how to search, view, edit, and export pay codes; and how to filter pay code events. There are many different types of pay codes available, and several have the option to be custom or default. Custom pay codes mean there is a current and active pay rate on the service account from which the punch entry was created. Default pay codes mean there is not a current or active pay rate on the service account from which the punch was created.

*Please note: The Pay Codes feature is located in the Settings module and allows a user to adjust the pay codes and the associated descriptions. The pay code will distinguish different pay types on the payroll file produced by DCI. Customers should ensure the pay codes match the codes in their payroll engine.

Role Required: Super User, Payroll Team

Permission Required: N/A

Available Pay Codes

• Double Overtime Custom

• Double Overtime Default

• Holiday OT Custom

• Holiday OT Default

• Holiday Worked Custom

• Holiday Worked Default

• Mileage

• Overtime Custom

• Overtime Default

• Paid Holiday

• Paid Time Off Hourly

• Paid Time Off Salary

• Regular Custom

• Regular Default

• Sick Hourly

• Sick Salary

• Sleep

• Sleep Holiday

• Sleep Overtime

• Vacation Hourly

• Vacation Salary

• Vendor Payment (FI Mode Only)

Search Pay Code

1. Log in to DCI with personal profile

2. Click Settings on the main menu

3. Click Payroll on the submenu 

4. Select Pay Codes from the flyout menu

5. Start typing the name of the pay code in the Type Name search box or type the code in the Type Code search box

6. A drop-down menu will appear. Select an option from the menu.  

7. Click the blue Search button, and the results will appear. 

8. To reset the search criteria, click the Reset button.

View Pay Codes

1. Log in to DCI with personal profile

2. Click Settings on the main menu

3. Click Payroll on the submenu

4. Select Pay Codes from the flyout menu

5. Click on the pay code to view 

6. The pay code details page will open

   1. View Events

   2. Edit the pay code

Edit Pay Codes

1. Log in to DCI with personal profile

2. Click Settings on the main menu 

3. Click Payroll on the submenu

4. Select Pay Codes from the flyout menu

5. Click on the pay code to view 

6. The pay code details page will open

7. Click Actions 

8. Select Edit Pay Code from the drop-down menu

9. Click in either the Code or the Description box to edit the pay code  

10.  Click the blue Save button to save the edits or click Cancel to revert the changes

11.  To finish saving the edits, click the Yes button on the confirmation window after clicking Save or click No to return to the editing window.

Export Pay Codes

1. Log in to DCI with personal profile

2. Click Settings on the main menu

3. Click Payroll on the submenu 

4. Select Pay Codes from the flyout menu

5. There are two options to export the pay codes: 

   1. Export all pay codes by clicking the Export button beneath the search filters OR

   2. Use the search filters to locate specific pay codes then click the Export button beneath the search filters

6. The file will automatically download and save as a .CSV file in the download folder on the computer. This file is compatible with Microsoft Excel.  

Filter Pay Code Events

1. Log in to DCI with personal profile

2. Click Settings on the main menu

3. Click Payroll on the submenu

4. Select Pay Codes from the flyout menu

5. Click on the pay code to view 

6. The pay code details page will open

7. Use the search boxes under the Events tab to search for a specific date range, subject, or user who added the event.  

8. Click the blue Search button to return specific results

9. Click the Export button beneath the blue Search button  

10.  The file will automatically download and save as a .CSV file in the download folder on the computer. This file is compatible with Microsoft Excel. 

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