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Certification - View Profile Certifications

Certification - View Profile Certifications

Description: In this topic, the user will learn how to view profile certifications. A profile certification is a completed requirement such as a HIPAA acknowledgment or CPR training. When a requirement has been completed, the supervisor or another administrative staff member will add the certification to the user's profile.

*Please note: Ensure recurring certifications are up to date. If the user has an expired certification, they may not be able to enter time into DCI, based on organizational settings.

Role Required: Employee (base user)

Permission Required: N/A

To view profile certifications:

  1. Log in to the DCI web portal

  2. Click Home on the main menu

  3. Click Profile Certifications on the submenu

  4. View the following on the Profile Certifications page:

    1. Certification Name - The name of the certification requirement such as Driver's License, CPR, etc.

    2. Certification Date - The date the certification was completed

    3. Certification Expiration Date - There are two types of certifications, recurring and non-recurring.

      1. Recurring certifications will have an expiration date and the employee must be recertified by the Certification Expiration Date

      2. Non-Recurring certifications will have an N/A in the Certification Expiration Date field. Non-recurring certifications are typically requirements that are needed only to start working such as a valid driver's license and background check. Since these requirements only are needed once, they do not have an expiration date.

    4. Expiration Reminder Start - The date of the first reminder sent to the employee about an upcoming recurring certification that will expire soon. Reminders can be sent multiple times.

    5. Last Reminder Sent Date - The date of the last reminder sent to the employee before the recurring certification expires

    6. Status - Active or Inactive

  5. Click anywhere on the Profile Certification row to open the Profile Certification Details page

  6. Optionally, click the Actions button to add a note or attachment to the certification.

Certification Compliance Sweep Processes

DCI provides two optional certification compliance sweep processes which run on a nightly schedule.

  1. The ExpiredTrainingSweepProcess inactivates Employee Service Accounts (ESAs) when required certifications expire and an employee is no longer compliant.

  2. The RenewedTrainingSweepProcess reactivates ESAs when the employee returns to compliance by completing or renewing the required certifications.

Both sweep processes run nightly and can be enabled or disabled independently.

 

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